Data privacy statement
You can find the original German version here.
CodeSquare GmbH & Co. KG
Bayrische Str. 8
Phone: +49 174 150 5212
1. Scope and legal basis
within our online offering and the websites, features and content associated with it.
(2) With regard to the terminology used, e.g. "Personal data" or their "processing" we refer to the
definitions in Article 4 of the General Data Protection Regulation (GDPR).
(3) The term "user" covers all categories of persons affected by data processing. These include our
business partners, customers, interested parties and other visitors to our online offer.
(4) The processed personal data of the users, which we use and need for our webservice, include
- Inventory data, if transmitted to us (eg names and addresses of customers),
- Contact details, if transmitted to us or specified in the registration for the newsletter (eg
e-mail address, telephone number),
- Usage data (eg the visited websites of our online offer, interest in our services and products),
- Content data (eg contents of e-mail inquiries) as well as
- Technical data (eg IP addresses, device information)
(5) The processing of the personal data of the users takes place in particular for the following
- Provision of the online offer, its contents and functions,
- Provision of our contractual services,
- Customer service,
- Answering contact requests and communicating with users,
- Marketing as well
- Security of the website.
(6) We process personal data of users only in compliance with the relevant data protection regulations.
This means that users' data will only be processed if they have a legal permit. This is especially the
case if the data processing for the fulfillment of our contractual services (eg for the processing of
orders) or our online services is required or required by law, if the consent of the user exists or on
the basis of our legitimate interests. Qualified interests include the analysis, optimization, security
and economic operation of our website.
(7) Please note that the legal basis of the consents Art. 6 para. 1 lit. a) and Art. 7 DS-GVO, the legal
basis for the processing of our services and the performance of contractual measures Art. 6 para. 1 lit.
b) DS-GVO, the legal basis for processing in order to fulfill our legal obligations Art. 6 para. 1 lit.
c) DS-GVO and the legal basis for processing in order to safeguard our legitimate interests Art. 6 para.
1 lit. f) is DSGVO.
2. Security measures
(1) In accordance with Art. 32 DSG-VO, we shall take into account the state of the art, the costs of
implementation and the nature, scope, circumstances and purposes of the processing as well as the
different likelihood and severity of the risk to the rights and freedoms of individuals , appropriate
technical and organizational measures to ensure a level of protection commensurate with the risk. This
should protect the data processed by us in particular against accidental or intentional manipulation,
loss, deletion or against unauthorized access by third parties. Security measures include the encrypted
transfer of data between your browser and our server.
(2) In addition, we have established procedures to ensure the enjoyment of data subject rights, the
deletion of data and a response to the threat to data.
3. Disclosure of data to third parties
(1) If, in the context of our processing, we disclose data to other persons and companies (contract
processors or third parties), transmit them to them or otherwise grant them access to the data, this is
done only on the basis of a legal permission. This applies, for example, in a transmission of the data
acc. Art. 6 para. 1 lit. b) DS-GVO to third parties, if this is necessary for the fulfillment of the
contract, if you have consented, a legal obligation to do so or on the basis of our legitimate interests
(eg the use of agents, webhosters, etc.).
(2) In addition, if we process data in a third country (ie outside the European Union or the European
Economic Area) or in the context of the use of third party services or the disclosure or transmission of
data to third parties, this will only be done if the special requirements of Art. 44 et seq. DS-GVO.
This means that the processing takes place eg on the basis of special guarantees, such as the officially
recognized level of data protection (eg for the USA through the "Privacy Shield") or observance of
officially recognized special contractual obligations (so-called "standard contractual clauses").
(3) If we commission third parties to process data on the basis of a so-called "contract processing
contract", this is done on the basis of Art. 28 DS-GVO.
4. Collection of access data and logfiles
(1) Based on our legitimate interests within the meaning of Art. 6 para. 1 lit. f) DS-GVO within the
to the server on which this service is located (so-called server log files). This information is
technically required to help you view the website and to ensure stability and security. The access data
include in particular the name of the retrieved web page, file, date and time of retrieval, amount of
data transmitted, message about successful retrieval, browser type and version, the operating system of
the user as well as the previously visited website. The IP address of the user is only shortened and
(2) Logfile information can be stored indefinitely for lack of personal reference.
When contacting us (via e-mail), the details of the user (your e-mail address, if necessary name and your
telephone number as well as the contents) for processing the contact request and their processing acc.
Art. 6 para. 1 lit. b) processed DS-GMO.
(1) We hereby inform you about the contents of our newsletter as well as the registration and transit
procedure as well as your right of objection with the following information. By subscribing to our
newsletter, you agree to the receipt and the procedures described.
(2) We send newsletters by e-mail with promotional information only with the consent of the recipient or
a legal permission. Our newsletters contain information about our products and services, promotions and
(3) Registration for our newsletter takes place in a so-called double-opt-in procedure. This means you
will receive an e-mail after logging in to ask for confirmation of your registration. This confirmation
is necessary so that nobody can register with external e-mail addresses. The registration for the
newsletter will be logged in order to prove the registration process according to the legal
requirements. This includes saving the login and confirmation times and the IP address. The purpose of
the procedure is to prove your registration and, if necessary, to inform you about the misuse of your
personal data. This is done on the basis of Art. 6 para. 1 lit. f) DS-GVO.
(4) Newsletter2Go is used as newsletter software. Your data will be transmitted to Newsletter2Go GmbH.
Newsletter2Go is prohibited from selling and using your data for purposes other than sending
newsletters. Newsletter2Go is a German, certified provider, which was selected according to the
requirements of the General Data Protection Regulation and the Federal Data Protection Act. Further
information can be found here: Privacy
(5) In order to register for the newsletter, it is sufficient to enter your e-mail address. Optionally,
we ask you to provide a name for personal address in the newsletter.
(6) Our newsletters contain a so-called "web beacon", ie a pixel-sized file which is retrieved from our
server when the newsletter is opened. This call will initially collect technical information, such as
information about the browser and your system, as well as your IP address and time of retrieval. This
information is used to improve the technical performance of services based on their specifications or
audience and their reading habits, based on their locations (which can be determined using the IP
address) or access times. Statistical surveys also include determining if the newsletters will be
opened, when they will be opened and which links will be clicked. For technical reasons, this
information can be assigned to the individual newsletter recipients. However, it is not our goal to
observe individual users. The evaluations serve us much more to recognize the reading habits of our
users and to adapt our content to them or to send different content according to the interests of our
(7) The sending of the newsletter and the measurement of success are based on the consent of the
recipients acc. Art. 6 para. 1 sentence 1 lit. a), Art. 7 DS-GVO in conjunction with § 7 (2) no. 3
(8) You can revoke your consent to receive our newsletter at any time. A link to exercise your right of
withdrawal can be found at the end of each newsletter. If the users have only subscribed to the
newsletter and terminated this registration, their personal data will be deleted.
(1) For our online offer we use the technology of cookies. Cookies are small text files that are stored
on your device assigned to the browser you use and through which the body that sets the cookie (here by
us), certain information flow. Cookies can not run programs or transmit viruses to your computer. They
serve to make the Internet offer more user-friendly and effective overall.
(3) You can delete cookies in the security settings of your browser at any time. You can also configure
your browser setting according to your wishes and z. refuse to accept third-party cookies or all
cookies. We point out that you may not be able to use all the features of our online offer.
Initiative and additionally via the US webseite oder
the European webseite widersprechen.
8. Coverage analysis with Matomo
(1) On the basis of our legitimate interests (ie interest in the analysis, optimization and economic
operation of our online offer within the meaning of Art. 6 (1) lit. DSGVO) we use Matomo, an open-source
software for the statistical evaluation of the user access. The IP address of the users is truncated
analysis of users' use of this online offer. In this case, pseudonymous usage profiles of the users can
be created from the processed data.
(2) The information generated by the cookie about your use of this online offer is stored on our server
and not disclosed to third parties.
(3) You can decide here whether a clear web analytics cookie may be stored in your browser in order to
allow the operator of the website to collect and analyze various statistical data. If you wish to opt
out, click the following link to place the Matomo deactivation cookie in your browser.
9. Google AdWords conversion
(1) On the basis of our legitimate interests (ie interest in the analysis, optimization and economic
operation of our online offer within the meaning of Art. 6 (1) lit. DS-GVO) we use the online
advertising program "Google AdWords" and in In this context, Google LLC's Conversion Tracking (Visit
Action Reporting), 1600 Amphitheater Parkway, Mountain View, CA 94043, USA, ("Google"). Google is
certified under the Privacy Shield Agreement, which provides a guarantee to comply with European data
protection law: more information here.
(2) When you click on an ad served by Google, a conversion tracking cookie will be placed on your
machine. These cookies have a limited validity, contain no personal data and are therefore not for
personal identification. If you visit certain pages on our website and the cookie has not expired,
Google and we may recognize that you have clicked on the ad and have been redirected to this page. Each
Google AdWords customer receives a different cookie. Thus, there is no way that cookies can be tracked
through the websites of advertisers. The information obtained with the help of the conversion cookie is
used to create conversion statistics. This tells us the total number of users who clicked on one of our
ads and were redirected to a conversion tracking tag page. However, we do not receive any information
that personally identifies users.
(3) You can prevent participation in this tracking process in various ways. First, this is possible by a
corresponding setting of your browser software. In particular, the suppression of third-party cookies
results in you not receiving any third-party ads. You can also disable the cookies for conversion
tracking by setting your browser to block cookies from the domain "www.googleadservices.com". Please
follow this link, which will be deleted if you
delete your cookies. In addition, you can use the link
to opt out of interest-based ads from vendors that are part of the About Ads self-regulatory campaign,
which will be deleted when you delete your cookies. Finally, you can permanently deactivate the tracking
in your browsers Firefox, Internet Explorer or Google Chrome under the link permanently. We point out that in
this case you may not be able to use all the features of this offer in full.
10. Integration of services and content of third parties
(1) Within our online offer based on our legitimate interests (ie interest in the analysis, optimization
and economic operation of our online offer within the meaning of Art. 6 (1) sentence 1 lit. f DSGVO)
content or service offers from third-party providers to include their content and services, such as
videos or fonts (collectively referred to as "Content"). This always presupposes that the third-party
providers of this content perceive the IP address of the users, since they could not send the content to
their browser without the IP address. The IP address is therefore required for the presentation of this
content. We endeavor to use only content whose respective providers use the IP address solely for the
delivery of the content.
(2) The following presentation provides an overview of third-party providers as well as their contents
and links to their data protection statements, which contain further information on the processing of
data and partially contradictory possibilities (so-called opt-out):
a) External fonts from Google, LLC., https://www.google.com/fonts ("Google Fonts"). The integration of
Google fonts is done by a server call on Google (usually in the US). For more information on privacy at
b) The website includes videos stored by Vimeo. As soon as you visit our website that includes videos,
11. Rights of users
(1) Users have the right, upon request, to obtain information about the personal data that they process
about us free of charge.
(2) Users also have the right to correct inaccurate data, limit the processing and deletion of their
personal data, if applicable, the right to data portability and, in the event of unlawful processing,
the right to lodge a complaint with the competent authority.
(3) Likewise, users may revoke consent with implications for the future.
(4) Please inform us of your request in writing to the above address. Or send an email to email@example.com.
12. Deletion of data
(1) The data stored with us are deleted, as soon as they are no longer necessary for their purpose and
the deletion does not conflict with any legal storage requirements. Unless the users' data are deleted
because they are required for other legitimate purposes, their processing will be restricted. This means
that the data is blocked and not processed for other purposes. This applies, for example, to data of
users who must be kept for commercial or tax reasons.
(2) According to the legal requirements the storage takes place for 6 years according to § 257 Abs.
1 HGB (eg for commercial and business letters) as well as for 10 years according to § 147 Abs. 1 AO
(eg for trading books and accounting documents.
13. Right to object
Users may object to the processing of their personal data in accordance with legal requirements at any
time. The objection may in particular be made against processing for direct marketing purposes.
Policy as soon as the changes in the data processing or amended legislation we require make this
necessary. We will inform you as soon as the changes require your participation (eg consent) or other